If you’re using a paperless process, you’ll eliminate the need to print out documents, scan them into a database, and mail them back to applicants. Paperless onboarding saves both time and money. Why Should I Care About Paperless Onboarding? Accessed from anywhere, anytime, a digital employee experience platform gives new hires all of the tools they need to succeed from day one. A comprehensive employee experience platform and LMS is crucial for paperless employee onboarding.įrom a paperless employee’s very first day, they’ll have access to complete training material, online forms, reference documents, and checklists – all in the palm of their hand. Ensuring the new hire is included in digital workplace ritualsĭigital solutions are the future of employee training and skilling.Videos or presentations that highlight company culture and work environment.Short introduction videos from each member of the team.Here are a few ideas to help welcome a paperless employee and make a great first impression: Walking into an unfamiliar place, new faces, new responsibilities… For paperless employees, digital first days also can have a similar experience. Welcoming a New Employee to the Teamįirst days at the office can be awkward. Onboarding software can also automatically gather employee data and store it in a centralized employee database. Because everything is online and digital, HR teams can harness the power of automation and AI to streamline the onboarding process.Īutomation during onboarding can help distribute documents and training material at specified times, or after specific training milestones have been reached. Onboarding paperless employees can be optimized using automation. Health insurance and benefit agreements.Tax and social security number information forms.Direct deposit and payroll information forms.Confidentiality and security agreements.Some examples of common online new hire paperwork include: Paperless employees can complete all onboarding related paperwork digitally. HR professionals can take advantage of digital signature software so candidates can easily sign, approve, send, and digitally store their offer letter. Digital signatures offer a more efficient and more secure solution compared to signing by hand. Digital contracts make it quick and easy for the paperless employee to sign. Sending a job offer is exciting for both the organization and the new hire. With a digital system, where references are automatically verified and vetted, these types of issues can be avoided. They might use friends as references or ask non-managers to pose as their former boss. Traditional reference checking leaves gaps in the process in which dishonest candidates can potentially expose. If your hiring process requires reference checks, moving to digital ensures the most accurate and robust verification system. This will eliminate the need for paper applications and save time and money. In order to make paperless onboarding work for your business, you’ll need to set up an online system that allows new hires to complete necessary paperwork electronically. Saves time with employee self-onboarding.Reduces the number of errors made during the application process.Eliminates the need for employees to fill out paper forms by hand.Moving to paperless onboarding is an important part of workplace digital transformation and there are many benefits, as it: Phase 4: Majority of training is complete and the new hire has developed a level of autonomy in their role.Phase 3: Role-specific training to get the new team member up to speed as quickly as possible.Phase 2: First days at work where the new employee and team get to know each other.Phase 1: Pre-onboarding as soon as the candidate accepts the offer.Whether traditional hiring or paperless – the stages are generally as follows: In the guide below, we’ll cover each aspect of paperless onboarding from pre-onboarding to the employee’s first days and weeks. Wherever you stand, your paperless onboarding system can be implemented bit by bit. Every organization is at a different stage in their digital transformation.
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